Home-Start Camden & Islington
Support and friendship for families
Home-Start Camden & Islington
Support and friendship for families
Home-Start Camden (HSC) promises to respect any personal data you share with us, or that we get from other organisations, and keep it safe. We aim to be clear when we collect your data and not do anything with it you wouldn’t reasonably
HOW TO CONTACT US:
You can contact us at any time to:
- Request access to information that HSC holds on you.
- Correct any information that HSC holds on you.
- Delete any information HSC holds on you.
- Restrict further processing of any information HSC holds on you.
We are registered as a data controller with the UK Information Commissioner’s Office. Our data protection registration number is Z2116813.
For the above, or if you have questions about HSC’s collection and storage of data, please contact us at:
Home-Start Camden | 7 Dowdney Close, Kentish Town, NW5 2BP | 020 7424 1603 | firstname.lastname@example.org
We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
Home-Start Camden is committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We recognise our obligations in updating and expanding this program to meet the demands of the GDPR.
A copy of our full GDPR policy is available on request from the main office. Please contact email@example.com or 020 7424 1603. Our privacy notice and consent form is available to read in full here.
Collecting personal information
The information we collect is based on the following lawful basis –
- Informed consent and capacity (families)
- Contract and employment purposes (HR, volunteers and trustees)
- Legitimate interest
- Legal and compliance
The information we hold about you could include:
- contact details such as your telephone/mobile number, postal address, email address and IP addresses.
- any donations we have received from you. We do not collect debit or credit card information.
- information that you provide to us when registering with our website (including your email address);
- information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);
- information that you post to our website for publication on the internet (including your user name, your profile pictures and the content of your posts);
- information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication);
- any other personal information and special category information that you choose/agree to provide access to to us;
We will not collect any personal information from you that we do not need.
Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy in respect of children this must be by the parent or legal guardian. Depending on the age and capacity of the child you as parent or legal guardian should consider if appropriate to consider their rights and interests and consent.
Using personal information
Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
We may use your personal information to:
- administer our website and business;
- enable your use of the services and those available on our website;
- send you non-marketing commercial communications;
- send you email notifications that you have specifically requested;
- send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);
- deal with enquiries and complaints made by or about you relating to our website;
- keep our website secure and prevent fraud;
- verify compliance with the terms and conditions governing the use of our website
We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
We will share information with our payment services provider only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.
Disclosing personal information
We may disclose your personal information to any of our employees, workers or persons engaged by us insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:
- to the extent that we are required to do so for legal and compliance purposes, employment, assessment of capacity, providing control services to you and/ or where we have your consent.;
- in connection with any ongoing or prospective legal proceedings;
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
- to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
- to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
- There is a legitimate interest in doing so and it does not have an unwarranted impact on your rights and interests,
Except as provided in this policy, we will not provide your personal information to third parties.
Retaining personal information
This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:
- to the extent that we are required to do so by law;
- if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
Security of personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
All electronic financial transactions entered into through our website will be protected by encryption technology.
You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
We may notify you of changes to this policy by email or through the private messaging system on our website.
Data Subject Rights
In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website, in the office, and during induction of an individual’s right to access any personal information that Home-Start Camden processes about them and to request information about: –
- What personal data we hold about them
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from them, information about the source
- The right to have incomplete/inaccurate data corrected or completed and the process for requesting this
- The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use
- The right to lodge a complaint or seek judicial remedy and who to contact in such instances
Right to be Forgotten/Retification/ Withdrawl/ Subject Access Request
We have a right to erasure process or amend. If you wish to be erased, please contact us via firstname.lastname@example.org or on 020 7424 1603 for our Subject Access Request information. However we may need to verify who you are, confirm the information is accurate and the right to be forgotten/ recitification only is dependent on the basis on which it was collected and may not be available to you in every circumstances, on which we collect this information applies to your rights. In the event the subject access request or any of the above conflicts with another person’s rights this may or there is a legal and safety basis in which we cannot provide you with this we will provide written notification to you.
You also have the right to ask for a copy of the information we have or change your communication preferences at any time. Just call us on 020 7424 1603, email email@example.com, or write to us at Home-Start Camden, 7 Dowdney Close, Kentish Town, London, NW5 2BP.
Third party websites
Our website includes hyperlinks to, and details of, third party websites.
We have no control over, and are not responsible for, the privacy policies and practices of third parties.
Please let us know if the personal information that we hold about you needs to be corrected or updated.
If you have any concerns about how we have handled your personal data, you can call us on 020 7424 1603 to have the matter investigated.
If you are not satisfied with our response or believe that we are not processing your personal data in accordance with the law, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ or by calling 0303 123 1113.